Re: Fund code dilemma

[Doris Munson <doris.munson@xxxxxxxxxx>]

If the old codes are being replaced by equivalent new codes, you could use review
files and Global Update to change the old codes to the new ones.  Extra work now
but your future reports and statistics will be more accurate.  You can then delete
all the old codes.


Doris Munson
Systems/Reference Librarian
Eastern Washington University

"Kelleher, Sue" wrote:

> I am having a crisis late on this Friday afternoon.  We want to redo all of
> our fund codes.  I have researched thru the manual (and talked to the
> helpdesk), but still have some questions.  What are you supposed to do with
> order records that are fully paid and/or are no longer taking payments
> (either they are cancelled or the record has 50 paid fields)?
>
>
>
> The manual states that records that use codes that have been deleted from a
> table have "bad code".  I don't see why you should have to change the codes
> in those records that are not going to see future use, but the manual
> clearly says that you can't delete a fund code if it is used "anywhere in
> the system."
>
>
>
> Is my only alternative to archive those records?  That means we won't have
> access to them for reports, statistics, etc. doesn't it?
>
>
>
> Help, I hope I am just over thinking this situation and that there is a
> simple solution.
>
>
>
> Sue Kelleher
>
> Head of Technical Services
>
> Barry University
>
> Dwayne O. Andreas School of Law
>
> 6441 East Colonial Drive
>
> Orlando, FL  32807
>
> Phone - (407) 275-2000 x266    Fax - (407) 275-3654
>
> E-Mail - skelleher@xxxxxxxxxx
>
>
>
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