RE: New Book list in academic environment

["Mike Poulin" <PoulinMW@xxxxxxxxxx>]

Hi Stephanie (et. al),
 
In our case (we are a small college of about 2600 students - 7
librarians - 6 paraprofessional and support staff),  I do the new books
lists as part of my duties as Electronic Resources Librarian (1/2 of my
job - Science Librarian is the other half).
 
Sample new books lists -
http://www.lemoyne.edu/library/newbooks/newbooks.htm
 
We use modified Georgetown Scripts for production.
 
The process is to run a create lists report of all the new titles
added.  
    Selection criteria is 
         those cataloged within the past month (based on the value in
the 005)
         which have a fund code of BK   - both purchase and gifts but
not annuals, periodicals
                 (if we have purchased electronic books - for example
Netlibrary individual titles - I need to run a second report)
         and that have an Item record attached (have completed
processing)
 
   Takes about 15-30 minutes to run the extract but is is a relatively
small database.
 
I output 3 different reports - 
      by title
      by fund code
      by call number 
 
   -  another 15 minutes
 
Copy the files from the III server and move to a network drive - 10
more minutes
 
Run PERL scripts - 5 minutes
Here is a link to our current scripts -
http://www.lemoyne.edu/library/work/new_books_scripts.htm
 
 
Take the output which is now HTML and reformat for our web pages - 20
minutes - 2 hours depending on levels of problems with code production. 
Problems include - editing out duplicate call numbers on multicopy
volumes - proofing for data errors and checking some links.  (I use
dreamweaver with templates for the pages.)
 
Publishing the new pages - 15 minutes.
 
The whole thing takes about 1-2 hours plus or minus once per month.
 
Changes to the scripts for new fund codes or improvements (I changed
the link from OCLC number to record number this year) take a few hours
per year.
 
Feel free to contact me "off list" for more details.
 
Mike
 
 
 
 
-- 
/************************************************************/
Michael Poulin
Librarian for the Sciences and Electronic Resources
Noreen Reale Falcone Library
Le Moyne College
1429 Salt Springs Road
Syracuse, NY 13214
 
phone: 315-445-4332
fax:  315-445-4642
email:  poulinmw@xxxxxxxxxx
/************************************************************/

>>> stefw@xxxxxxxxxx 9/19/2003 11:01:51 AM >>>

My main question in relation to new books lists is who does the work
to
prepare these?  Which department is responsible for it and what level
of
staff do you have working on it?  Also, can you estimate how much time
it takes to produce the list?  Do you include all books processed in
the
"new" period of time, including added volumes, gifts, and second
copies?

The list has repeatedly discussed the mechanics of producing such a
list
in various formats, but I've not seen much discussion of the staffing
or
decision-making behind the list production.

Stefanie

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Stefanie Wittenbach
Interim Assistant University Librarian for Technical
Services and Budget Analysis and Head of Acquisitions
University Libraries
University of California, Riverside
P.O. Box 5900
Riverside, CA  92517
(909) 787-2805
(909) 787-3720 fax
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~



> -----Original Message-----
> From: innopac-admin@xxxxxxxxxx 
> [mailto:innopac-admin@xxxxxxxxxx] On Behalf Of Gowing, Cheryl
A.
> Sent: Thursday, September 18, 2003 12:41 PM
> To: innopac@xxxxxxxxxx
> Subject: RE: New Book list in academic environment
> 
> 
> We post monthly list of new acquisitions organized by 
> academic discipline, as well as unique collection.  We also 
> post a weekly list of all new acquisitions, with listings by 
> author, title, or call number.
> 
> One of our web librarians, Lyn McCorkle, used the perl script 
> posted by Yuan Yao of Georgetown Law as a starting point for 
> her script.  We output lists of records from Create Lists, 
> then I believe she uses the
> call no. information to sort the records into disciplines.   The new
> acquisitions by discipline displays call no, title [complete 
> 245], and imprint, with a link to the full record based on a 
> oclc number search.
> 
> You can see our New Acquisitions lists at: 
> http://www.library.miami.edu/library/acquisitions.html
> 
> This 
> is a common topic on the listserv. You might try a search of the
> archives on 'new acquisitions', 'new book list', or 'perl script'.   

> 
> Yuan's perl script is still available at: 
> http://www.nellco.org/pub/acq.htm#top
> 
> Cheryl A. Gowing
> ILS 
> System Coordinator
> Richter Library
> University of Miami
> Coral Gables, FL 33124
>  
> Ph: (305) 284-6018
> Fax: (305) 284-4027
> cgowing@xxxxxxxxxx
>  
> 
> -----Original Message-----
> From: Frank Scaturro [mailto:scaturro@xxxxxxxxxx] 
> Sent: Thursday, September 18, 2003 2:58 PM
> To: innopac@xxxxxxxxxx
> Subject: New Book list in academic environment
> 
> 
> Is anyone using "Create Lists" to create a new book list for 
> each discipline each semester?  
> 
> 
> 
> Frank Scaturro
> Computer Operations Manager
> Adelphi  University / Library
> 1 South Ave - Garden City , NY 11530
> 
> 
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