Re: Benefits of Create List?

[Susan Lytinen <slytinen@xxxxxxxxxx>]

David Ruml,

Please excuse me if I am asking something obvious. How do you use create 
lists to look for items waiting to be cataloged that have holds?
 
1) Our library is migrating from another system,just about to migrate 
orders, and we are having to decide whether or not to create item 
records when ordering. Are item records necessary to find holds, even 
bib-level?
2) How do you search for holds using Create Lists? The only choices I 
get are authority, checkin, course, patron, item, bibliographic, and order.
3) The View Holds mode in Milcirc seems able to limit outstanding holds 
by item location. Do you have a specific item location you give to items 
waiting to be cataloged?

Thank you for your help!


David Ruml wrote:

>Here at Carrollton, we use them alot.  I create lists of missing and billed
>items and switch them to lost each month.  I create lists of lost items and
>delete them.  The collection developers create lists for the Dewey sections
>they oversee, to check on low-circ items that may need to be withdrawn.  We
>get most of our MARC records from our vendors...if the vendor includes a
>MARC tag that we don't want in the records, I create a list of all bibs with
>that tag and then use Global Update to mass-delete the tag.  We run lists of
>patrons who owe a certain amount or more.  Or patrons whose cards are
>long-expired, and delete them.  The City likes when we justify our existence
>by producing numbers, so we use create lists to gather some statistics, such
>as how many new patrons were registered in a certain month, or how many bibs
>and items we added.  We also run a list each morning of items that are
>waiting to be cataloged and have patron holds on them.  Other lists are of
>new and upcoming books, which are then linked to the library home page so
>patrons can look them up and place holds.  There are lists of orders that
>have been cancelled, so that we can try to get them from another vendor.
>Lists of bib records that have holds on them but no items attached, to see
>if we can order copies to fill the holds.  Lists of bibs that have no
>records attached, where the item or order was deleted but the bib was not.
>I'm sure I've left stuff out, but you get the idea.  We would be lost with
>the create list function.
>
>DAVID E. RUML
>Carrollton Public Library
>Carrollton, Texas
>
>-----Original Message-----
>From: Nicole Abbott [mailto:nabbott@xxxxxxxxxx]
>Sent: Friday, August 01, 2003 1:26 PM
>To: innopac@xxxxxxxxxx
>Subject: Benefits of Create List?
>
>
>I'm interested in knowing how various types of librarians (eg. 
>collection development, catalogers, etc.) utilize the create list 
>function in their work.  
>I am in the process of preparing a regional conference presentation and 
>would like to be able to offer a variety of examples as to how create 
>list may be used to assist in job related tasks.  Any examples will be 
>greatly appreciated.
>
>Thanks,
>Nicole    
>
>
>
>
>********************
>Nicole Abbott
>Assistant Collection Development Librarian
>University of Houston Libraries
>114 University Libraries
>Houston, TX 77204-2000
>e-mail:  nabbott@xxxxxxxxxx
>phone:  713/743-9334
>fax:  713/743-9811
>
>
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