Re: Why is LYRCIRC higher than TOT CHKOUT?

["Michele M. Morgan" <mmorgan@xxxxxxxxxx>]

I had to jump in on this thread since TOT CHKOUT in Course Reserves is a
long standing issue of ours.  It's important to us to have all
checkouts, reserve or otherwise, recorded in the TOT CHKOUT field.  We
use this field to make weeding and collection development decisions, and
if an item circulates 30 times while on reserve, and 3 times in the
regular collection, we want to know about those 30 circs.

The documentation Mieko quotes regarding the behavior of the TOT CHKOUT
field when items are taken off course reserve is ambiguous.  One
paragraph states that the original values of LOCATION, ITYPE and TOT
CHKOUT as stored in the SAVE ITEM field are restored to the item record
when the item is taken off reserve (or set inactive).  This means the
number of times the item circulated while on reserve is NOT added to the
TOT CHKOUT field.

Later, in the discussion of the RESER NOTE field, the documentation
states that the number of times the item circ'd while on reserve IS
added to the TOT CHKOUT field.

In actuality, if you use Millennium, the reserve circs are NEVER added
to the TOT CHKOUT field when the item is removed from the course,
whether you store RESER NOTEs in your item records or not.

In a previous release of Millennium, it was true that reserve circs were
added to TOT CHKOUT, but this is no longer the case in the current
release.  We've been told by III that this was a design change and there
are plans in a future release to make addition of the reserve circs to
TOT CHKOUT an option.

Interestingly enough, in the current release, the character system
behaves differently than Millennium.  When you remove your items from
reserve using the character system, the circs while on reserve ARE added
to the TOT CHKOUT field.

Mieko Yamaguchi wrote:
> 
> This is a question that comes up on this list regularly - usually this
> time of year :).  I knew there was a section of the user manual which
> explained this but it has taken me at least 15 minutes to find the correct
> section :(.  Anyway...
> 
> Go to page #102476 of the user manual, scroll down to the end of the page
> to a section called "SAVE ITEM and RESERVE NOTE Fields".  The TOT CHKOUT
> value of any item currently on reserve is the number of times the item was
> checked out since it was last put on reserve.
> 
> If you set the Circ system option "Reserves: Store course reserve history
> in item and bibliographic records" to "yes", the number of times the item
> was circulated is added to the TOT CHKOUT field when you take the item off
> reserve.  What is not explicit in the manual (or at least I cannot find
> it but I believe it is still true) is that if you set the above Circ
> system option to "no", the OCHKOUT value in the SAVE ITEM field replaces
> the TOT CHKOUT value when the item is taken off reserve.  I understand
> this is because some libraries do not want to include checkouts while the
> item is on reserve in the TOT CHKOUT figure.
> 
> The LYRCIRC value is not affected until you clear it in Rapid Update and
> does include all checkouts whethr the item is or is not on reserve.
> 
> Mieko
> 
> On Mon, 28 Jul 2003, Alfred B. Kraemer wrote:
> 
> > I wonder if someone on this list can explain why a very few of our item
> > records show a LYRCIRC total (30) that is much higher than the TOT CHKOUT
> > (3).
> > Both are fields that as far as I know cannot be edited manually. Even a
> > mistake with the running of the LYRCIRC updating cannot explain this
> > discrepancy.
> > I did notice, however, that the items in question seem to be items that
> > initially had been placed on reserve but are now in the general collection.
> 
> -----
> Mieko Yamaguchi                                m.yamaguchi@xxxxxxxxxx
> Technical Services Manager/System Coordinator        +44 (0)1248 382970
> Main Library, University of Wales Bangor, UK   +44 (0)1248 382979 (Fax)
> 
> --
> This message was distributed through the Innovative Users Group INNOPAC list
> Public replies:  INNOPAC@xxxxxxxxxx
> Update your subscription options: http://innopacusers.org/list/listinfo/innopac

-- 
Michele Morgan, Technical Assistant
North of Boston Library Exchange, Danvers Massachusetts
mmorgan@xxxxxxxxxx
Ph: 978-777-8844
Fax: 978-750-8472