RE: question about order numbers

["Sandra Olson" <sandyo@xxxxxxxxxx>]

      The problem I have run into with ISBN searches is that they are not
always accurate.
      We assume that the ISBN is a unique number for each book, but I have
run into numerous cases where the ISBN as been used for different books from
the same vendor.  In my humble opinion, the only way to get an accurate
search is to use the title, or the author.  Sometimes even titles are
duplicated, but never with the same author. ( Unless it's a new edition of
the same title)
      Our work flow may be somewhat different than others.
      In our department, we have an LAT that searches for duplicates before
an order is placed, and the Supervisor downloads an OCLC bib record for each
book ordered and enters our holdings statement into the record.  If no OCLC
record is available a brief record is keyed.
      A receiving LAT receives the books and puts them on a shelf for the
cataloger.  The cataloger searches for the record by ISBN first (usually
fastest), then by title or author if ISBN search is unsuccessful, and
attaches the item record and assigns the bar code, and prints labels.  If
the record is not an exact match, the cataloger overlays the correct bib
record.  More times than not the record is fine.  The cataloger inserts the
order information into the item record at the time of creation.  Nothing is
written down, there are no work slips.  We are totally automated.  It took
time to wean the catalogers away from work slips, but they hardly remember
using them any more.

       Sandy

      Sandra Olson
      Acquisitions Supervisor
      Torreyson Library
      University of Central Arkansas
      201 Donaghey
      Conway, AR  72035
      SandyO@xxxxxxxxxx
      501-450-5210


      -----Original Message-----
      From: innopac-admin@xxxxxxxxxx
      [mailto:innopac-admin@xxxxxxxxxx]On Behalf Of Marcia Lewis
      Sent: Wednesday, July 16, 2003 5:00 PM
      To: innopac@xxxxxxxxxx
      Subject: RE: question about order numbers


      Since the ISBN number is used for ordering books and must/should be
      accurate, we usually search by ISBN when an item is received to find
the
      short bib and order record that the catalogers will overlay. If there
      are problems then we try by title, etc. If the acquisitions librarian
      sees problems or discrepancies, she will write down the bib or order
      number down but usually catalogers find it faster to search by ISBN.
      Marcia Lewis
      Loveland Public Library


      -----Original Message-----
      From: Merry, Lois [mailto:lmerry@xxxxxxxxxx] 
      Sent: Wednesday, July 16, 2003 1:58 PM
      To: innopac@xxxxxxxxxx
      Subject: question about order numbers

      Hi,

      Beginning this fiscal year, we will be using Millennium Acquisitions.
      It looks like we will have to write the order
      number on a slip of paper for each book as it is received so that
      cataloging can overlay it with the OCLC record.
      This is the step we chose, but it seems a cumbersome task for our
      acquisitions department and we were wondering whether 
      anyone had devised a faster, more efficient way to match each book and
      its order number. What is your work flow for materials 
      as they move from acquisitions to cataloging? We could use some
      alternative ideas. Thanks. 

      Lois Merry lmerry@xxxxxxxxxx
      Head of Technical Services 603 358-2738 
      Mason Library
      Keene State College
      229 Main St.
      Keene, NH 03435-3201


      --
      This message was distributed through the Innovative Users Group
INNOPAC
      list
      Public replies: INNOPAC@xxxxxxxxxx
      Update your subscription options:
      http://innopacusers.org/list/listinfo/innopac

      --
      This message was distributed through the Innovative Users Group
INNOPAC list
      Public replies: INNOPAC@xxxxxxxxxx
      Update your subscription options:
http://innopacusers.org/list/listinfo/innopac 
             
     
  ____________________________________________________
  IncrediMail - Email has finally evolved - Click Here 



--- StripMime Report -- processed MIME parts ---
multipart/mixed
  text/plain (text body -- kept)
  application/ms-tnef
---