Re: Patron Records

["Sherri Mueller" <smueller@xxxxxxxxxx>]

At Dallas County Community College District we have a joint college/city branch.
For students who do not have a city library card we leave the patron records in the system for one year after their expiration date. At the end of that year any patron who do not have materials or fines outstanding are deleted to free up space.
For patrons with a city library card we set their expiration date 2 years in the future. We leave their patron record active for 2 years then we delete them also. We keep a PC based file of the City patrons who were deleted in case they come back we can restore them. 
We get patron data loads from our Colleague system on a weekly basis to keep us informed of who dropped, etc. The extract programs to get the patron data from Colleague were written by programmers here at DCCCD. 

Hope this helps. 
Sherri 
Inspirational talks are fine
but you'll motivate more people with chocolate.
          Author unknown
Sherri Mueller
Dallas County Community College District
District Service Center - Information Technology
4343 No. Highway 67
Mesquite, Texas 75150-2095
Phone (972) 860-7746
Fax (972) 682-7032

 

>>> sowder@xxxxxxxxxx 6/30/03 9:58:42 AM >>>
At Andrews University if the former student does not owe of us something 
(either book or money) we delete the patron record.

But, all of our student/faculty/staff records are imported from a Banner 
system that tracks students and employees. If the individual returns 
their record will reappear in a patron load and a library record is 
recreated.


Steve Sowder                                       Systems Librarian
sowder@xxxxxxxxxx                                Andrews University



On Mon, 30 Jun 2003, Bravismore Mumanyi wrote:

> I would like to know how other sites are handling patron  records, like for example what you do to records of patrons who have since left the University? Do you delete or leave them hanging in the system?
> 
> Thanks in advance.
> 
> Kind Regards
> /Bravismore
> 
> 
> 
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