Re: Rapid Receive with orders(multiple copies)

["Eeva Stierwalt" <eeva.stierwalt@xxxxxxxxxx>]

Hello!  We have recently discovered that in MILACQ receiving, one can go to the Item Summary and "Add single Item" which then allows the input of individual items and barcodes:

 

This is the workflow we were using for receiving partial orders:  We went into receiving, we called up the order, we answered the prompts for item record creation at which point the system automatically created item records for all locations/copies on order whether we received them or not.  We then went to the item summary screen and deleted all the unwanted item records.  This was VERY cumbersome, considering that we often had large orders and only one copy received, meaning that we had to delete that many item records!

 

What we discovered, is that at the item summary screen in receiving, there is an option to "attach an item".  When selected, this option allows you to create a single item record OR to specify how many item records you wish to create. If you specify more than one item, then the system will automatically calculate the barcodes sequentially.  However, if you add one item at a time, you can enter each barcode individually.

 

I hope this helps you.  Kind regards,

 

Eeva Stierwalt

Information Systems Specialist

Automated Collections Management

London Public Library

251 Dundas St.

London, ON Canada N6A 6H9

e eeva.stierwalt@xxxxxxxxxx

>>> bravismore@xxxxxxxxxx 04/08/03 03:51AM >>>
We are having problems with the Rapid Receive function in Mil.
Acquisitions when receiving orders with multiple copies.

On receiving the order, the system prompts for the Barcode for the fist
copy and automatically allocates sequential barcodes for the rest of the
remaining copies for that order. This somehow differs from how our
Barcode system allocates barcodes to materials. So we end up having
barcodes on materials different from those in the system.

I really wish to know how other libraries are handling this issue.

Regards
/Mumanyi Bravismore
Acting ICT Projects Manager
University of Zimbabwe Libraries

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