Re: Permission to edit records from a review file

[Nancy Helmick <helmick.1@xxxxxxxxxx>]

Dear Gayle,

I absolutely agree with you.  It is not uncommon for us to want to
have a student assistant do some updating in a review file; being able to
give them access to review files without giving them create lists
permission is the perfect solution.  

We have a similar problem with giving out "edit an item record"
-- it also allows anyone who has that to preserve a sort in
Millennium.  That's a problem because our serials are sorted first
in copy order and then in reverse chronological order.  Lots of
people need to have edit an item record, but if they preserve the changed
sort, we can't get our serials back into the correct order except by
moving each individual volume one-by-one.  The problem is compounded
by the fact that Millennium uses a computer sort, not a smart sort, so
even trying to resort in reverse order results in vol.200, 20, 2, 100,
10, 1.  So far we've had to fix 6 serials, some of which had 3,000
attached items.  Drives us nuts.

We submitted an enhancement to require separate authorization for
"preserve the sort" and hope it makes it through.

Nancy Helmick
Ohio State University Libraries

>>> gsimundza@xxxxxxxxxx 03/17/03 08:08AM >>> 

We currently are on Release 2002 Phase 1. However, we are testing Release
2002 Phase 2 on our training server, and have found that permission 181
no longer acts the same way, and that the only way users can edit records
from a review file is by giving them full Create List permission as well.
When I reported this to the Help Desk, I was told that the way we are
using it is unintended, and that users must have Create Lists permissions
(Permission 18) in order to have any access to Review Files.

Does anyone else on the list find this to be a problem?

Gayle Simundza 
System Manager 
CLAMS (Cape Libraries Automated Materials Sharing) 
270 Communication Way, Unit 4E 
Hyannis, MA 02601 
(508) 790-4399 x19 
Email: gsimundza@xxxxxxxxxx