Re: Barcoding periodicals

[Naomi Zahavi <nzahavi@xxxxxxxxxx>]

Loyola Marymount is in the midst of a long project to classify its 
periodical collection.  As each title is reviewed and classified, item 
records are created for individual bound volumes.  A summary holdings 
statement goes in the bib record for ceased or cancelled titles.  If the 
title is currently received, the summary holdings statement goes in the 
checkin where it can be updated each time a volume is bound.

We circulate periodicals to faculty, so having the items barcoded is useful 
for circulation, as well as for a collection count and in-house use statistics.

Individual issues that are not yet bound are not usually barcoded.  If 
checked out, they are barcoded and circulated on the fly.  The fly item is 
deleted upon return of the issue.

To count in-house use of our unbound titles, we keep a rotary file at Circ 
with a card for each current title, and a barcode.  The barcode is included 
in a suppressed item record for current issues on each live title.  When an 
issue is picked up, the barcode on the card for that title is scanned.

Our project has been problematic only because it also involves cataloging, 
classifying, and labeling each title and volume, and because we are very 
short-staffed in Cataloging to handle the number of new titles received in 
all formats.  If yours is a more limited project, you may be able to move 
much faster, and to involve lower level staff and students in the creation 
of item records.

Naomi

At 01:29 PM 6/7/2002 -0500, you wrote:
>Dear III Librarians,
>
>We would like to know what other libraries have done to show periodical
>holdings in the OPAC.
>
>As a new III site, we are discussing barcoding our periodicals (bound volume
>and microfilm backfiles) and then entering item records for each volume.  Or,
>should we simply attach a holdings statement to each periodical title in the
>OPAC?
>
>I look forward to hearing your repsonses.
>
>Helen Guenter    (guenter@xxxxxxxxxx)
>Serials Librarian
>University of Arkansas at Monticello
>
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Naomi Zahavi
Head Cataloging Librarian
Loyola Marymount University Library     phone: (310)338-7685
One LMU Drive                   fax: (310)338-4366
Los Angeles, CA 90045-2659              email: nzahavi@xxxxxxxxxx


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