Question regarding shelf lists and branches/locations
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- Date: Mon, 11 Mar 2002 17:05:41 +0800
- From: "Edward Spodick, HKUST Library, 2358-6743" <lbspodic@xxxxxxxxxx>
- Subject: Question regarding shelf lists and branches/locations
Last July, someone asked a question about Inventory control and locations served. I was unable to find a reply which seemed to answer the question, and I have the same query. In their words:
>We have three
>locations, and under each Location Served are 77 branches, one for each
>collection, e.g. Reference, Video, Oversize, CD ROMs, etc.
>Besides using Create Lists is there any way to limit the shelf list to a
>single branch? I want to inventory the general collection first, and then
>as time allows go on to special collections such as reference and videos.
>When I go in to Compare Inventory to shelve list the shelf list is printing
>up everything that falls in the call number range from all 77 branches. So
>everything from those branches is showing up as missing. I know I can
>limit it afterward with a Create List, but I have hope that there is
>another way that I am missing.
Our situation is somewhat different, but the underlying problem is the same. We have a single library, but many internal 'branches', such as Reserves. We have also defined several sub branches of Reserves: 2-hour, 24-hour, 3-day, etc. This is important for both the OPAC display and for having different loan rules. But all these materials are shelved together - interfiled. So when we want ti print out a shelf list for inventory, it want to default to a subset, which is not useful. If I define a "location served" for the login used for inventory control, I could make it "Reserve" and include all the subsets. But then that account could not be used for inventory of other parts of the collection.
It does not seem logical that we should make loads of different logins for each such situation - I assume I am missing something. Can anyone retool my tired brain? Thanks.
Edward Spodick, Hong Kong