RE: Millennium report

[CSeeman@xxxxxxxxxx]

Linda -- 

What you need to do is to look at your SCAT tables.  They are edited in
the text-based system (telnet) through the menus:  

A > ADDITIONAL system functions
A > ALTER system parameters
S > SYSTEM Codes
N > NUMERIC Codes
G > GROUP call numbers for statistical reports

The full section can be found in the Release 2001 manual at Page #
101831.

The manual section is quite good and should have the nuts and bolts
issues that you need to get started.  One thing to consider is that you
may need more than one SCAT table in your system.  Some libraries,
especially those that need different tracking for circulation by class
number, have two or three.  Your current table is what is being used for
circulation statistics and the like.  

However, if you have not done much with them since implementation, you
have a nice basic table.  You can certainly break them down into more
finite groupings and can have up to 9,999 different groupings.  Be
careful about overlapping entries, because the circ transactions will be
picked up in the first category only.  Also, the SCAT categories can
have DDC and local call numbers in addition to conventional LC numbers.

If you are going to keep one table and simply redo the categories,
remember that your previous circulation statistics will be invalidated.
When a circ transaction takes place, the SCAT category, not the call
number, is recorded.  So in this example, the category number is "6":

     STARTING #     ENDING #      CATEGORY  DESCRIPTION
10 > A   0000       A   9999.999      6     A & BF - BG 9999.999

If you moved your table around, the transaction would still be counted
as in SCAT category #6.  So you would have to have a cut off date for
the new transactions and the old.  Getting back to my thoughts on the
additional SCAT table, this may or may not be necessary if anyone is
looking at the circ stats.  The regular statistical reports, on the
other hand, get generated with the latest incarnation of the SCAT table,
so these would be fine.

I hope I did not muddy the waters.

Best -- Corey

Corey Seeman
University of Toledo
cseeman@xxxxxxxxxx



-----Original Message-----
From: Cobbs, Linda R.
To: innopac@xxxxxxxxxx
Sent: 1/19/2002 6:35 PM
Subject: Millennium report

Our new Collection Development Librarian asked for a report showing the
number of checkouts by classification for a specified period of time.  I
used the Millennium Reports feature to provide him with the information
he requested.

The report was not as helpful to him as it could have been because the
classification divisions are too broad.  I think we are using the
default divisions.  Our librarian needs the circulations counted by
individual subclass (AC, AE, AY, etc.).  

I have 2 questions.  Does anyone have a list of the divisions you use in
reporting out circulations by classification and would you share that
list with me?  Our collections are LC classified mostly, but we do use
Supt Docs classification in our documents collection and we have a
children's literature section in Dewey.  Second question:  How do you go
about changing the default divisions in the reports module to the more
specific divisions I want to use?  I searched in the manual, but I could
find no instructions.

Thank you for your help!

Linda Cobbs
Access Services Librarian
Baylor University Central Libraries
Waco, Texas

Linda_Cobbs@xxxxxxxxxx
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