Re: keeping track of Electronic Resources

[Virginia Scheschy <scheschy@xxxxxxxxxx>]

We've tried to consolidate information for our electronic resources using
Innopac.  For subscription management we defined a local field (973) in
the bibliographic record with several subfields:

|a Database provider
|b Consortium
|c Gateway
|d Free access with print
|e Free (not tied to print)
|f Purchase order number
|g Expiration (for NetLibrary books with limited time access)

For example, the following 973 field - |aIdeal |bBCR |cLANL |f3246048
indicates a title from Academic Press's IDEAL that we purchase through BCR
and access via the Los Alamos National Laboratory's server.  The purchase
order number that you see is for IDEAL.  Using Create Lists we can quickly
create a file of all titles we get through a particular consortium, or all
titles we access through ECO, etc.

Regarding access, we have almost finished adding several thousand
electronic journal records to our OPAC.  Our plan is to generate a comma
delimited file that we'll be able to use to create an HTML file, which
will provide title access via our Web page. 

We're also adding a local subject heading to each electronic journal.  An
example is - 690  Electronic journals|xMathematics.  We'll use these to
replace the subject lists we now have on our Web Page.  This is done by
embedding a subject heading search in a URL (e.g.,
http://catalog.library.unr.edu/search/dmathematics+electronic+journal).  This
pulls up a browsable list of all electronic journals in math.  It has
the advantage of being dynamic, and as soon as a new title is added, it is
available via this predefined search.

I hope this addresses some of the issues you mentioned.  A big problem for
us (still not completely resolved) is letting our users know the
restrictions that apply to them, and informing our Document Delivery staff
of ILL restrictions.

Virginia

P.S. Two colleagues and I co-authored a book just published by
Neal-Schuman, "Developing and Managing Electronic Journal Collections."  I
have a couple of checklists I developed which help to keep track of some
of the steps involved in ordering, licensing, technical issues, and
access.


On Fri, 3 Nov 2000, Candace Lebel wrote:

> Hi everybody!
> 
> This query is somewhat Innopac related - please pardon my taking your
> time with this.
> 
> 
> How are other libraries keeping track of all the aspects (ordering,
> receiving, cataloging, access) pertaining to Electronic Resources?
> 
> Within the library there are so many parties involved with each resource
> and so much to communicate and follow through on - negotiations,
> ordering, implementation, operational status, useful life of each
> resource, etc.  Librarians, Catalogers, Information Technology staff all
> trying to work together.  It's getting confusing.  We created a database
> of sorts on our Intranet, but it's not being used very effectively.  Is
> it just us or are all institutions having the same problems?  To me it
> seems silly to create and maintain a separate database with this
> information when we've already got a database in the form of the
> Innopac.  I'm interested in creative ways to use the Innopac to keep
> track of all this stuff.
> 
> 
> Am I making any sense?
> 
> Candace
> --
> Candace Lebel
> Innopac Coordinator
> The Libraries of The Claremont Colleges
> 
> Information Technology Group
> 800 N. Dartmouth Avenue
> Claremont, CA  91711-3991
> 
> clebel@xxxxxxxxxx
> (909) 621-8682 VOICE
> (909) 607-3731 FAX
> 
> * The views herein do not necessarily represent the position of The
> Libraries of The Claremont Colleges.
> 
> 
> --
> This message was distributed through the Innovative Users Group INNOPAC list.
> Private replies:  "Candace Lebel" <clebel@xxxxxxxxxx>
> Public replies:   INNOPAC@xxxxxxxxxx
> Archives:  http://innopacusers.org/list/archives/
> 

--
This message was distributed through the Innovative Users Group INNOPAC list.
Private replies:  Virginia Scheschy <scheschy@xxxxxxxxxx>
Public replies:   INNOPAC@xxxxxxxxxx
Archives:  http://innopacusers.org/list/archives/