Negative Encumbrance amounts

[Colleen Cleary <c.cleary@xxxxxxxxxx>]

Hello,

Further to the discussion on negative encumbrances.    Our investigation of 
the problem at this site earlier in the year lead us to discover that the 
funds in the negative had all had orders cancelled twice.  This was the 
first we realised that you could cancel an order any number of times, 
resulting in decommitment on each occasion.

For those wondering how we managed to cancel an order twice, we run this 
cancellation procedure on a review file which is sometimes quite large, and 
if you exit the process and resume later you start from the beginning 
again.  Now we know the implications of this we make sure we don't exit OR 
we find the record we were up to before starting to cancel again.  Reminded 
us of the advice from our sage trainer Mac Horn, that the INNOPAC assumes 
that you know what you are doing!

We are still on the character based system.
Ms Colleen Cleary
INNOPAC Coordinator
Queensland University of Technology Library
Kelvin Grove Campus
Victoria Park Road
Kelvin Grove QLD 4059 AUSTRALIA

ph. 61 7 3864 5577
fax. 61 7 3864 3994
email: c.cleary@xxxxxxxxxx
--
This message was distributed through the Innovative Users Group INNOPAC list.
Private replies:  Colleen Cleary <c.cleary@xxxxxxxxxx>
Public replies:   INNOPAC@xxxxxxxxxx
Archives:  http://innopacusers.org/list/archives/