RE: Create List Function Question

["Fox, Linda J." <FoxLJ@xxxxxxxxxx>]

Kim,

Try creating a list of bibliographic records.  This will allow you to access
information from both the checkin and the order records.  It could get a bit
hairy if you are part of a consortium, but is the only way to be able to combine
the information in one review file.

Linda Fox
Library Assistant, Technical Services Division
304 Miller Nichols Library
University of Missouri--Kansas City
5100 Rockhill Rd.
Kansas City, MO  64110

phone: (816) 235-5290
fax: (816) 333-5584
email: foxlj@xxxxxxxxxx


-----Original Message-----
From: Kim Laird [mailto:klaird@xxxxxxxxxx]
Sent: Thursday, September 14, 2000 1:17 PM
To: innopac@xxxxxxxxxx
Cc: dtodaro@xxxxxxxxxx; Julie King; Jane Rutter; Mary
Rumler; Nancy Robertson
Subject: Create List Function Question


Greetings to all here, 

Our Business Services Director has asked if I can generate a list of items that
were received, but not paid. Several of us have worked on this issue, but have
not been able to come up with a way to do this. Part of our problem is that
creating a list based on this is easy to do for monographic orders, but not for
the standing orders or for serial orders. 

Does anyone know a way to search both check-in records and order records? We
tried to combine the review files, but the system says "No check-in records" or
"No Order Records" when you try to combine a list with check in records with
order records. We need the order records for the paylines, but we also need the
check-in records for anything received within the fiscal year. 

If there's another way to do this, I'd love to know. But I'd really rather not
review records manually if at all possible. :/ 

This may need to be an enhancement request to III, but surely we're not the
first people to need an answer to this problem. 

Thanks in advance... and in case anyone wonders why we care about orders
received but not paid, we have several vendors who are notorious for sending in
bills from six months to two years AFTER we've received the items. Needless to
say, the auditors and our selectors are not very happy when this happens. 



Kim Laird,  Acquisitions, Documents, Serials Team Leader,  
Technical Services,  Library of Michigan, 
PO Box 30007, 717 West Allegan Street, Lansing, MI 48909. 
 klaird@xxxxxxxxxx 
 (FAX) 517-373-9438  or (TDD) 517-373-5866.    Office  HOURS: 7:30a.m. - 4 p.m.

http://www.libofmich.lib.mi.us

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