Re: Creating serial records

["Amie S. Pifer" <Amie.S.Pifer@xxxxxxxxxx>]

Although, the item record does allow you to link to related titles by call no.
Amie

Jennifer Woods wrote:

> Our system displays the call number in the checkin record display - there is
> no need for an item record (it wasn't always this way).  We currently are on
> Release 2000 C, but I it has been this way, at least for the last few
> releases.
>
> Jennifer Woods
> Database/Cataloging Assistant
> Thomas Jefferson School of Law Library
> 2121 San Diego Ave.
> San Diego, CA 92110
>
> -----Original Message-----
> From: Amie S. Pifer [mailto:Amie.S.Pifer@xxxxxxxxxx]
> Sent: Wednesday, July 26, 2000 5:08 AM
> To: innopac@xxxxxxxxxx
> Subject: Re: Creating serial records
>
> Dianne:
>
> We converted to innopac 2 years ago and the whole process took approx. 6-8
> weeks.  We have around 4500 periodicals/serials at a mid-sized academic
> library.
> We began by having our student assistants double check the pub. schedules
> for the
> periodicals, seems redundant but it truly helped in the prediction process.
> Next, we began migrating the issues that would come in on a daily basis, we
> receive our "stack" of journals and go through one by one and find the
> correct
> bib., add your checkin, order and item records to each title.  NOTE: There
> must
> be a "dummy" item record attached in order for the opac to display the call
> no.,
> loc. and status. (Unless millenium is different) Also, if you barcode all
> loose
> issues this would not be necessary.  When volume was low in Aug. we began
> using
> our card file A-Z (because you don't have an issue right in front of you,
> this is
> where the defn. check made by the students really helped).  Be sure to make
> notation on the card that the journal has been migrated, so that when you
> begin
> to go A-Z you are not wasting time looking up titles that are done.  As far
> as
> how long each one takes, if you have a template made for all 3 types of
> records
> it is wonderful.  For an item record, if you do not enter specific issue
> information your template can be set up so that all you have to do is
> A(add),
> I(item)!  For a checkin, it takes some calculating but same thing goes for
> making
> a template if you only prompt the necessary information and default the most
> common info it only takes a couple of minutes (unless of course it is an
> unpredictalbe pub.).  We created all of our order records during migration,
> we
> had all of the prompts necessary so that the clericals that were not
> familiar
> with bookkeeping could still input the info. from the printouts.  We process
> and
> pay for our titles w/in the serials section.
>
> If all of your cardex cards/orders are current it will be a breeze...
>
> I would be glad to address any other concerns for migrating.  Amie Pifer
>
> Dianne Schaefer wrote:
>
> > Good afternoon,
> >
> > Though we are still in the testpac stage of our implementation, one of
> > the issues coming is that of converting our paper serial checkin
> > records. We have approximately 6,500 serial titles that are cataloged
> > and have item records for bound volumes, but we have paper kardex.
> >
> > I am hoping that other libraries that have gone through this process
> > would be willing to share their procedures, experiences, etc. Though we
> > we be converting from paper to Millennium, any information would be
> > helpful. Some questions that come to mind, include: Whether additional
> > staff was hired for this project? How long does it take to create one
> > serial checkin record? Are there templates or defaults that can be used?
> > Did the project begin with an intensive effort to get most done and then
> > do the rest when the new issue came in? Or do all as they came in? Or
> > something in between? Etc.
> >
> > Any comments or suggestions would be greatly appreciated.
> >
> > Thanks,
> > Dianne Schaefer
> > --
> > Dianne Schaefer
> > Systems Librarian
> > Social Law Library
> > 1200 Court House
> > Boston, MA  02108
> > Phone: (617) 523-0018, ext. 318
> > Fax:   (617) 523-2458
> >
> > --
> > This message was distributed through the Innovative Users Group INNOPAC
> list.
> > Private replies:  dschaefer@xxxxxxxxxx (Dianne Schaefer)
> > Public replies:   INNOPAC@xxxxxxxxxx
> > Archives:  http://innopacusers.org/list/archives/
> --
> This message was distributed through the Innovative Users Group INNOPAC list.
> Private replies:  Jennifer Woods <jwoods@xxxxxxxxxx>
> Public replies:   INNOPAC@xxxxxxxxxx
> Archives:  http://innopacusers.org/list/archives/
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