Re: What to do with cancelled order records

[Karen Johnson <johnsonka@xxxxxxxxxx>]

Hi Cheryl,

You can delete the cancelled orders as long as the status is change to "z"
(cancelled).  We can also delete orders with status 1, but I don't remember
if that is a system default or unique to us. (I expect the manual might
provide some illumination).  Then you can delete the bib.

Otherwise, if those items which have been received and returned have
payments recorded in the orders, you will have to archive the orders and
then purge them.  We do this once a year.  You can then identify the
uncataloged bibs (with no attached records) and delete them.

Good luck,

Karen




At 03:52 PM 1/26/00 -0800, you wrote:
>Have asked Innovative staff, but also wouldn't mind input from this smart,
helpful group.  
>
>We have BIB records with no items attached and only cancelled orders.  The
selector gives up.  Can we delete the order records so we can delete the Bibs?
>
>We have BIB records where items were received but rejected and sent back.
Never want them.  No other items attached to these BIBs.  Can we delete the
order records so we can delete bibs?
>
>Does fund accounting keep us from being able to do this?  Yes, I know we
can suppress the BIBs.  Selectors just don't want them in the catalog at all.
>
>Thanks for any suggestions and opinions.
>
>
>
>Cheryl Armstrong
>Systems Manager
>Hayward Public Library
>(510)881-7936 CherylArmstrong@xxxxxxxxxx
>
>
***************************************************************
Karen Johnson
Library System Manager
University of San Francisco
2130 Fulton St.
San Francisco, CA  94117
(415)422-2759 Phone
(415)422-2233 FAX