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  1. Jeffrey Jackson
  2. Sierra/ Millennium/ Encore
  3. Tuesday, May 16 2017, 01:20 PM
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When items have been used in-house, we collect them and scan them using the Count Use functionality in Millennium. At the item level, the "INTL USE" field increments by 1. I'm assuming when the time comes to collect annual in-house usage stats, I can run a report or something that will tell me, for example, 18,033 items were used in-house for the last fiscal year. Also, we can pull up an item record and see that the item has been used in-house x times. This is all we need from that feature. Are we doing it right? Am I overlooking anything important?

jjackson@gtu.edu
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Joshua Rees Accepted Answer
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I do a similar process for my library's count use items. Each July 1 I use global update to add a note to each item record:
"3 - Internal use of "3" reset to "0" 7-1-2016" and reset the field back to "0" as I do so.

This does take a little while, since there may be 30-50 different global updates to be done, as some items are cleaned up many times during the year , sometimes 75 times or more. Most have 1-3 count uses.

This way the item record has a history of in library use in addition to checkout use.

rees@plsinfo.org
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  1. more than a month ago
  2. Sierra/ Millennium/ Encore
  3. # 1
David Ruml Accepted Answer
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Yes, that is how we use it, too. And to make it an annual number, I zero it out at the end of the fiscal year.

david.ruml@cityofcarrollton.com
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  1. more than a month ago
  2. Sierra/ Millennium/ Encore
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Barb Jarvis Accepted Answer
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Hi, Jeffrey!

We, too, scan items for Internal Use, but take it one step farther: Before clearing these counts at the end of the fiscal year, I save them in the item record as an Internal Note (keeping the year and the count). We don't have many, and only rarely would one item have a count higher than 10, so I can handle them all in about 10 Global Update statements. This way we have the past history (not sure how much it's used) and a fresh start for each fiscal year.

-Barb

bjarvis@cooklib.org
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  1. more than a month ago
  2. Sierra/ Millennium/ Encore
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