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  1. Inese Christman
  2. Sierra/ Millennium/ Encore
  3. Thursday, October 12 2017, 01:53 PM
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Has anyone setup temporary Sierra location codes for a library undergoing remodeling for 7-8 months and if so, any hints, tips? Thank you

ichristman@wvls.org
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You can tell lies in the way you label a code. For example, if you
shift the contents of a closed collection from Potter Library to Bourne Library,
you can change the underlying branch code while keeping the displayed label
the same. Maybe you would add an asterisk or a dot after 'Potter Library' so that
desk staff are in on the ruse. This would be no good for open stacks of course, where
users need to know where things are actually located.

mark.huppert@anu.edu.au
  1. Mark Huppert
  2. 2 months ago
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Barb Jarvis Accepted Answer
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Hi, Inese!



We did something like this in 2009. We moved most of our Cook Park building’s collection to a warehouse and we opened a small store-front library (TLC as in “Temporary Library Center”) that had all of our newest items (cataloged within 6 months), all magazines,
and any items staff deemed popular. Patrons could still request anything from the warehouse, but they could not use it as a pickup location.



We created a complete set of Item Location Codes for the Warehouse and treated the very small TLC just like our regular library – Item Location Codes, Hold Pickup
Locations, Notices, etc. We use a hierarchical coding scheme for our Item Location Codes. All of the TLC ones kept our “c****” codes, and we created corresponding “w” codes for the Warehouse. (E.g. Adult Fiction was “can” for the TLC and “wan” for the Warehouse.”
We also have “van” for our Vernon Hills Adult Fiction and “oan” for our Outreach Adult Non Fiction.)




Staff tagged items headed for the TLC in Millennium by scanning the Copy Use flag (not used for anything else during the initial cut-over time). Then we could
use Global Update to change the Item Location Codes on all of the other items. This, of course, was not needed when we moved back into our renovated space. We physically tagged all of our TLC items with tape for the duration to visually remind staff to which
place items should be sent when returned.



We also did some Days Closed Calendar tricks to “spread out” the return of items because of the several days we were closed for moving at the opening and closing
of the TLC.



I found a couple of ancient documents; one indicated that we created 90 new Item Location Codes (including Bib Locs and Home Library/Hold Pickup Loc) – cumbersome
but (we felt) worth the time and trouble. If your situation sounds like ours, I’d be happy to forward some of my more pertinent documents to you.




Good luck!

-Barb Jarvis

Library Systems Administrator

Cook Memorial Public Library District

Libertyville, IL






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Has anyone setup temporary Sierra location codes for a library undergoing remodeling for 7-8 months and if so, any hints, tips? Thank you



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bjarvis@cooklib.org
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  1. more than a month ago
  2. Sierra/ Millennium/ Encore
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Thanks for the reminder, Mark!



Inese, we did something like this for our collections with several Item Location Codes but stored in a small space in our temporary library facility. Where items
are in very separate locations in our main buildings, they were jammed together in one area at the TLC. We changed the labels on our Item Location Codes to emphasize this. And keeping the “type” helped staff find items as a Call# would.







Item Loc



Real Label



Temporary Label





cav



Cook Park DVDs



TLC Adult DVDs (feature film)





cavn



Cook Park Nonfiction DVDs



TLC Adult DVDs (nonfiction)





cavw



Cook Park HOT PICK DVDs



TLC Adult DVDs (HOT PICK)





cawv



Cook Park DVDs **NEW**



TLC Adult DVDs (NEW)







As Mark suggests, we toyed with using a set like this but opted for the above:

TLC Adult DVD

TLC Adult DVDs

TLC Adult DVDS

TLC Adult DVD’s

TLC Adult DVD’S




Best,

-Barb Jarvis

Library Systems Administrator

Cook Memorial Public Library District

Libertyville, IL






From: Innovative Users Group [mailto:discussions@innovativeusers.org]


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Subject: [IUG] [#11223] Setting up temporary Sierra Location codes for library undergoing remodeling for 7-8 months? (Comment)















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Setting up temporary Sierra Location codes for library undergoing remodeling for 7-8 months?


















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You can tell lies in the way you label a code. For example, if you shift the contents of a closed collection from Potter Library to Bourne Library, you can change the underlying branch code while keeping the displayed label the same. Maybe
you would add an asterisk or a dot after 'Potter Library' so that desk staff are in on the ruse. This would be no good for open stacks of course, where users need to know where things are actually located.
[email]mark.huppert@anu.edu.au[/email]











http://innovativeusers.org/index.php/iug-forum/sierra-millennium-encore/11223-setting-up-temporary-sierra-location-codes-for-library-undergoing-remodeling-for-7-8-months.html"">Read
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bjarvis@cooklib.org
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